Asbury University is looking for a qualified candidate to fill their open full-time Registrar position.

Job Summary:

The University Registrar should be an experienced, innovative, and collegial leader with a commitment to advancing the undergraduate and graduate academic units, supporting the progression and success of students, and embracing a student, staff, and faculty service orientation. In addition, the University Registrar ensures the integrity, accuracy, and security of all academic, curricular, and educational records while helping to ensure compliance with federal, state, and other agency standards. As a key academic leader on campus, the University Registrar enforces university academic policies and leads a professional team that coordinates functions vital to the institution, such as course scheduling and registration; academic calendars, catalogs, and ceremonies; the matriculation of new students; and the maintenance of degree progress and graduation audits, in preparation for the posting of earned degrees. The University Registrar embraces the ministry and mission of Asbury University and advances the academic excellence and spiritual vitality of the University and its students.

Essential Functions:

• Lead the Office of the Registrar in its role to support student success and to monitor the academic experience offered to students.
• Ensure the accuracy, confidentiality, security, and integrity of student records and Asbury undergraduate and graduate degrees.
• Assess and analyze the business processes and communication strategies of the Office of the Registrar to ensure alignment with student outcomes and other institutional goals.
• Supervise, recruit, retain, develop, and mentor the professional staff of the Registrar’s Office, while promoting a collaborative workplace.
• Partner and communicate with key administrators and academic leadership to support the effective functioning of the University.
• Support all University retention efforts and work collaboratively with other student service departments to promote collaborative efforts that guide students through academic policies and processes.
• Serve on academic committees and task forces as requested by the Provost; participate in discussions regarding implementation of and modifications to enrollment, academic, curriculum, technology, and record policies and procedures.
• Advise the Provost on matters relating to the integrity of the curriculum and as a resource to committees.
• Prepare end-of-semester recommendations for the Provost regarding Satisfactory Academic Progress and Dean’s List.
• Serve as the first review for academic appeals, fielding and responding to these requests in accordance with the Academic Catalog academic appeal policy.
• Ensure the accurate and timely awarding of academic credit in accordance with the University transfer policy.
• Interpret and abide by federal and state laws and statutes, including the Family Educational Rights and Privacy Act (FERPA), statistical reporting, academic credit transfer, and academic transcripts.
• Facilitate and interpret the state licensure (Kentucky Council of Postsecondary Education) requirements for new and modified academic programs.
• Work with SEVIS (Student and Exchange Visitor Information System)
• Keep current with Registrar role best practices, following the AACRAO principles of professional ethics and practices.
• Provide leadership on issues related to technology systems and implementations relating to academic records and the student’s academic experience, while striving toward system automation for the purposes of accuracy and efficiency.
• Oversee the effective use of the student information system (Anthology Student), including training, reporting, and process documentation.
• Facilitate communication between offices that gather campus data, and provide information and reports related to registration enrollment as requested by the Provost and other campus officials.
• Represent the university externally in those networks dealing with academic record integrity and the certification of student achievement.
• Direct the activities and responsibilities of the Office of the Registrar, including but not limited to:
  • Business processes and procedures, and academic policy review
  • Annual Academic Catalog production (Acalog and Asbury website)
  • Annual Commencement service leadership and related details
  • Curriculum maintenance and new program entry (Curriculog and Anthology Student)
  • Reviewing and posting academic credit, including transfer, dual credit, and credit by examination, consulting the faculty departments as needed (College Source TES and Transferology, Anthology Student)
  • Course scheduling with faculty departments (Anthology Student)
  • Online registration management (Anthology Student and Asbury Online Services)
  • Faculty processes such as grading and advising using the Degree Progress Audit (Anthology Student and Asbury Online Services)
  • Official transcript production and dissemination (National Student Clearinghouse)
  • Budgetary administration, and supervision of supply orders (Asbury Fusion)
  • Academic calendar production and approval processes
  • Technology implementations and updates (Anthology Student, Curriculog, Acalog, College Source TES and Transferology, Mazevo, Reach360)
  • Degree Progress Audit maintenance and upgrades (Anthology Student and Asbury Online Services)
  • Academic petition, course substitution, and course contract review processes and procedures (Curriculog and Anthology Student)
  • Degree applications and graduation audits (Anthology Student)
  • Posting earned degrees (Anthology Student) and ordering/distributing diplomas
  • Processing probation and suspension decision details and sending related communications
  • Student retention efforts (Reach360)
  • University absence excuses (Reach360)
  • Classroom assignments (Mazevo)
  • Verification of enrollment for current students and degree verification for alumni (National Student Clearinghouse)
  • Athletic eligibility management and reporting, in collaboration with the Athletic Department (NCAA, Division 3)
  • Engage with current and future University academic partner institutions on student and curricular needs
  • Work collaboratively and coordinate details with the student accounts and financial aid offices
  • Schedule and send proactive and timely communication to all constituents

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• Other duties as assigned.

Position Type/Expected Hours of Work:

While this is a full-time position, which is configured around the normal work, Monday through Friday, 8:00 a.m. to 5:00 p.m., the position often requires additional hours and weekend work.

Travel:

Minimal travel is expected for this position.

Qualifications:

• Master’s degree from an accredited college or
• Minimum of 3-5 years of experience required as a registrar or associate registrar (or other administrative/faculty member), at an accredited higher education institution with significant academic records administration experience.
• Demonstrated high-level skills in administration, problem-solving, interpersonal and written communication, organization, technology usage, and personnel management.
• Innovative and energetic leadership style, with a demonstrated commitment to staff development.
• Ability to understand and explain policy, and the purposes of policy within an organization.
• Adept at working effectively and cooperatively as a colleague with university administrators, faculty, staff, and students.
• Technology interest and experience, preferably with demonstrated student information system experience.
• A devoted and dynamic Christian faith and a commitment to support the University’s theological position, lifestyle standards, and

Other Duties:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.  Exigencies may require duties, responsibilities, and activities to change abruptly and unexpectedly.

Institutional Commitment:

Asbury University is an independent, Christian, liberal arts university in the Wesleyan-Holiness tradition. In the desire to be a more inclusive community, reflective of the Kingdom of God, we especially encourage applications from women and from candidates from various ethnic backgrounds. At Asbury University, employees must display a committed and dynamic Christian faith along with the ability to support the University’s theological position, lifestyle standards, and mission. Candidates must agree, support, and adhere to University policies and procedures—including the Faculty Manual, Community Standards Guidelines, Human Sexuality Statement, and the Standard of Conduct for employees. Asbury University does not discriminate on the basis of race, national origin, gender, or handicap in its educational programs, activities, or employment practices.

Application Process:
Additional information may be requested from the Human Resources Office via email at human.resources@asbury.edu or by mail at:

Asbury University
Human Resources
1 Macklem Dr.
Wilmore, KY  40390

CLICK HERE TO APPLY

About Asbury University

Asbury University was founded in 1890 with a commitment to academic excellence and spiritual vitality. The University is recognized as a premier Christian university in the liberal and applied arts that prepares young men and women to engage postmodern society with a Christian worldview in the Wesleyan Holiness tradition as servant leaders. Asbury seeks to enable students to acquire skills and attitudes that promote the holistic integration of faith, learning and living in a Christ-centered transformative community based on Biblical principles. Asbury University encourages more than 1,325 traditional undergraduate students to study, worship and serve together on a campus located 10 miles southwest of Lexington in Wilmore, Ky. These students come from 44 states and 15 foreign nations, and more than 80 percent of the University’s students live on campus. Students in our Adult Professional Studies and graduate programs increase the total enrollment to 1,700 students. Asbury University’s 13 academic departments,contained within four schools, offer more than 50 majors. The University also offers several Master's programs, including education and social work. In addition, the Unive...rsity provides an adult degree-completion program called Adult Professional Studies (APS) and Online Programs. As a result, the University has a total enrollment of more than 1,700 students. More than 22,000 living alumni of the University surround the globe, leading and serving in all 50 states and more than 70 nations. Asbury University is an independent liberal arts university, providing undergraduate and graduate educational programs guided by the classical tradition of orthodox Christian thought. Central to this endeavor is a clear affirmation of the scriptures of the Old and New Testaments as God’s infallible and authoritative word and particularly its teaching that the world was created by God and that persons are created in the image of God. On this foundation, we seek to provide an excellent integrated educational experience that appreciates truth in all areas of life and develops whole persons for achievement and service. Whether preparing students for further advanced-degree study or for professional employment, the educational programs of the University reflect a liberal arts character. Asbury University is listed among the best liberal arts universities in the nation by the National Review, and has been named among the top-10 regional liberal arts institutions in the South by U.S. News and World Report. The Templeton Foundation has recognized Asbury as a "character building university" and has singled out its leadership development program for special recognition. Location Asbury University’s campus has a beautiful setting located in the heart of the Bluegrass Region, 10 miles southwest of Lexington, Ky., on US 68.

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