Location: Montreat, North Carolina

Start Date: January 2, 2025, or as soon after as possible

Summary: Reporting to the College Registrar, the Records Specialist provides vital services to the College community as a professional member of the Office of the Registrar staff. The position cooperates with and supports the Registrar, Associate Registrar, Assistant Registrar, and Certification Specialist in fulfillment of the work of the office.

Duties and Responsibilities:

• Maintain data quality for database systems and student records
• Perform data entry within the Jenzabar student information system
• Manage transcript order fulfillment
• Perform entry of transfer and exam credit into the SIS
• Assist students with enrollment and schedule changes as needed
• Process student/faculty form submissions
• Handle student walk-in traffic
• Answer phone calls, mail, and email daily
• Assist in the maintenance of academic degree plans in database
• Assist with commencement planning, preparation, and execution
• Manage the clearances for and ordering of diplomas through third-party vendor
• Evaluate new applicant transcripts
• Support academic advising efforts that enable and empower students toward degree completion
• Train and manage student workers
• Maintain student academic records and documents
• Run various reports
• Assist with and attend Commencement
• Assist in other office tasks as assigned by the Registrar

Qualifications:

A qualified candidate will have a personal commitment to Jesus Christ and affirm and support the vision, mission, statement of faith, and community life covenant of Montreat College.

The ideal candidate will have experience working in a records office or other office environment where data integrity, technology applications, and customer service are top priorities.  Qualifications and expectations include, but are not limited to:

• A willingness to be a cooperative team member in a fast-paced, task-oriented environment.
• Maintain an organized flow of data and communication between this office, other administrative offices at all campuses, and students.
• Multi-tasking, critical thinking, and problem-solving skills with great attention to detail and accuracy.
• Excellent customer service and communication skills.
• Proficient in use of Microsoft Office applications.
• Knowledge of computerized student databases and student information systems preferred.

Education/Experience:

Bachelor’s degree including knowledge in or experience with database or information systems.

Supervision:

Registrar

Application Requirements/How to Apply:

Application Requirements/How to Apply

Please click the link below to provide the required application materials. Choose supervisor Kandi Molder from the drop-down list. https://apply.montreat.edu/jobs/

About Montreat College:

Montreat College is a Christian liberal arts college accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to offer masters, bachelors, and associates degrees. The main campus is located in the Blue Ridge Mountains fifteen miles east of Asheville, North Carolina, a region recognized as one of the most attractive living environments in the United States. Additional locations in Asheville, Charlotte, and Morganton supplement the main campus. The College is committed to Christ-centered teaching and learning, and is a member of the Council for Christian Colleges & Universities.

About Montreat College

Montreat College is a Christian liberal arts college accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to offer master's, bachelor's, and associate's degrees. The main campus is located in the Blue Ridge Mountains fifteen miles east of Asheville, North Carolina, a region recognized as one of the most attractive living environments in the United States.

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