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CLINICAL EDUCATION DIRECTOR Full Time / Salary / Exempt
WORK SCHEDULE Monday through Friday 8:00 am to 5:00 pm WORK SITE Onsite Bethany REPORTS TO Chair and Program Director DEPARTMENT Physician Assistant EFFECTIVE DATE March 1, 2023
JOB SUMMARY The Clinical Education Director (CED) administers the ongoing development, implementation, management, coordination, and evaluation of all aspects of the clinical phase curriculum. The Clinical Education Director manages the daily operations of the clinical phase of the curriculum, including SCPE development, SCPE assignment and scheduling, SCPE assessment, student assessment, and adherence to accreditation standards relevant to the clinical phase.
Working with the PA program principal and instructional faculty, the Clinical Education Director reports directly to the PA Program Chair/Director (PD). Developing and maintaining the educational quality of the clinical phase, this candidate will share responsibility for compliance with guidelines and policies issued by the program, ARC-PA, State Medical Boards, NC-SARA, Higher Learning Commission, and other regulatory agencies, where applicable. The Clinical Education Director will function as a leader liaison between the PA program and the medical community in developing clinical sites, obtaining, understanding, interpreting and enforcing compliance, safety, and regulatory requirements at the various training sites in which PA students rotate. The Clinical Education Director is responsible for participating in the program self-study process particularly in identifying opportunities to improve deficiencies, developing and implementing pragmatic solutions for the clinical phase of curriculum and operations, program-specific policies and procedures that improve workflow, optimizing resources, and ensuring ARC-PA standards compliance to attain and maintain accreditation.
RESPONSIBILITIES Essential Duties • Promote the mission of SNU to all faculty, staff, students and the community. • Model character and qualities of a Christian servant to faculty, staff, students and the community. • Promote effective working relationships among faculty, staff and students • Comply with faculty/staff policies and procedures
Administrative 60% Accreditation • Monitors maintenance of program accreditation with ARC-PA. • Prepares and coordinates materials and resources for ARC-PA site visit reviews. Works with developing, implementing and enforcing program-specific policies as required by the program and ARC-PA in conjunction with the Didactic Education Director. • Maintains and monitors information in PA Program clinical software and other specialty specific electronic databases, including but not limited to, clinical site attrition, clinical site characteristics, End of Rotation (EOR) exams, student case logs, student and faculty surveys, milestones reporting, graduation reports, and annual program updates. • Collects various required and special evaluations and develops reports when specified per program assessment processes (i.e., evaluation of clinical year faculty/preceptors by students; specified interval evaluations of students, final written evaluations of graduating students, etc.) and all other evaluations as required by ARC-PA for provisional or continuing accreditation.
Self-Study • Monitors Physician Assistant National Certification Exam (PANCE) pass rates for graduates from the program and reports data as required by the program and ARC-PA • Monitors and assists with analyzing data to determine compliance with ARC-PA standards, and institutional requirements. • Organizes and gathers required documentation for completing ARC-PA self-study, accreditation maintenance, reports data at biweekly meetings, and prior to ARC-PA site visits. • Monitors student and preceptor compliance with completion of surveys to ensure required assessments are obtained. Works with the PD and faculty in planning, developing and implementing program’s quality improvement activities, policies, and reports.
SCPES • Coordinates and facilitates scheduled meetings with preceptors, faculty, students, clinical site directors regarding the program as needed. • Develops and ensures that fully executed Clinical Affiliation Agreements (CAA) are in place for every rotation site and are kept current in the PA PROGRAM. • Prepares, monitors and reviews student SCPEs and vacation schedules using PA Program clinical software. • Coordinates placement of students in alternative sites when applicable • Arranges appropriate required and elective SCPEs for students and provides appropriate documents and credentialing for students to affiliated hospitals and clinics. • Monitors, develops policies, and organizes multiple data points at each clinical site as a components of assessing clinical site quality. • Monitors student and clinical site evaluation process. • Assists Program Director with the creation of evaluation tools and maps evaluations to program learning objectives. • Manages the Supervised Clinical Practice Experience (SCPE) Site and Preceptor recruitment process and ensures sites meet the program’s academic and safety requirements. • Develops a scheduling of visiting sites to ensure ongoing compliance with program requirements and safety standards. • Updates clinical site recruitment information in PA Program clinical software. • Utilizes clinical software of the PA Program to document SCPE adherence to program and ARC-PA criteria for suitability for PA clinical training. • Directs and coordinates annual faculty/clinical instructors/preceptor appointment, credentialing, and on-boarding process for existing and new clinical faculty to ensure effective navigation of on-boarding process. • Maintains all required faculty/preceptor information including new faculty files/paperwork and copies of application packages to the Dean of School of Graduate Studies and Research (SOGSR) and Office of Faculty Affairs. • Maintains preceptor/adjunct faculty files to ensure compliance with ARC-PA and program policies, confidentiality, licensure, liability insurance, curriculum evaluations, contracts and application documentation. • Plans and executes student clinical year preceptor orientation in a timely manner, prior to student placement.
Operational • Collaborates and participates with Curriculum Committee (CC) and programmatic committees to organize and prepare clinical year reports for scheduled meetings. • Participates in annual budget planning for the clinical year. Monitors and tracks the budget throughout the fiscal year of the clinical department. • Processes travel and business expense reimbursements; tracks expense and assists with preparation of clinical year budgets • Prepares, monitors, and maintains program clinical year handbooks, preceptor handbooks, reports, case logs, attendance records and other official documentation to ensure students meet program graduation requirements and maintenance of program accreditation status. • Manages and maintains program data in PA Program clinical software, including schedules, conferences, and evaluations. • Participates in committees responsible for review and assessments of current program and institutional requirements for the program; monitors requirement(s) for updates; works with the PA Program Chair/Director in implementation and completion of all required updates on the SNU PA Program websites. • Assigns principal faculty course directors to each SCPE • Ensures each SCPE syllabus adheres to program standards • Tracks and maps program clinical curriculum to ARC-PA standards, PANCE blueprint and program Goals and outcomes.
Academic 30% • Serves as the academic oversight of the clinical phase • Reviews all course syllabi for each clinical course • Reports all final grades to the registrar • Records student performance data for 3 years • Develop a secure evaluation process for each clinical course • Mentor faculty in course delivery and evaluation • Serves as course director in SCPES • Teaches in didactic curriculum as assigned • Recruits adjunct and guest faculty to teach in the clinical phase • Mentors and counsels students, as required by specific program requirements, policies, and regulations. • Develop and implement the clinical phase remediation process.
Scholarly/Service 10% • Serves on the PA curriculum, admissions, and faculty committees • Participates in the annual faculty retreat. • Pursues scholarly activities such as CME, higher education, professional leadership roles, research, faculty development, free clinic service and certification maintenance. • Participates in Program and University events (graduations, faculty/staff meetings, white coat ceremonies, etc)
Environmental Conditions and Physical Demands • Usual office environment • Manual dexterity • Visual and auditory acuity • Able to sit, stand or walk for extended periods of time • Travel required
Required Qualifications: University • Southern Nazarene University is an expression of the Church of the Nazarene. According to SNU policy, all faculty and staff must possess a strong personal Christian commitment and be committed to the SNU mission to make Christlike disciples through higher education in a Christ centered community. • An understanding of the importance for diversity, inclusion and equity. • Background check
General • Ability to work under pressure and meet deadlines • Ability to maintain positive interpersonal relationships • Ability to work independently • Ability to operate office equipment • Ability to provide quality customer service • Ability to serve as a team member and assist in other areas as needed
Program • Capacity to learn or possess knowledge of current ARC-PA accreditation standards. • Capacity to learn or possess working knowledge of program policies, procedures and systems related to clinical year and the ARC-PA. • Capacity to learn or possess working knowledge of all relevant online program and application sites including learning management software and clinical placement software. • Possess the ability to interact with internal and external contacts in a respectful, professional manner. • Highly organized and detail oriented • Possess good oral and written communication skills • Computer proficiency in Microsoft® Word (Word®, Excel®, Outlook®, Access®, PowerPoint®). • Possess the ability to work well under pressure while managing large volumes of work. • Compliant with maintaining the confidentiality of student, faculty, and clinical preceptor information.
Credentials • Graduate of an ARC-PA accredited PA Program with a Masters in Physician Assistant Studies (or equivalent) • Minimum five years of clinical practice experience • Minimum of three years in PA education experience preferred • Current NCCPA certification • Current licensure or eligibility for licensure in OK
Preferred Qualifications: • Experience as a clinical coordinator or clinical director in a PA program • Experience as a faculty member in an ARC-PA site visit • PA, Science, Health, or education related doctoral degree
Supervision Received: Receives supervision and work assignments from the program director
Supervision Exercised: Oversees the work of faculty and staff members participating in the clinical phase.
**The Southern Nazarene University Physician Assistant Sciences Program has applied for Accreditation - Provisional from the Accreditation Review Commission on Education for the Physician Assistant (ARC-PA). The Southern Nazarene University Physician Assistant Sciences Program anticipates matriculating its first class in January of 2025, pending achieving Accreditation - Provisional status at the September, 2024 ARC-PA meeting. Accreditation - Provisional is an accreditation status granted when the plans and resource allocation, if fully implemented as planned, of a proposed program that has not yet enrolled students appear to demonstrate the program’s ability to meet the ARC-PA Standards or when a program holding accreditation-provisional status appears to demonstrate continued progress in complying with the Standards as it prepares for the graduation of the first class (cohort) of students.
BENEFITS Generous benefit structure including family health insurance plan (shared cost), long term disability, dental insurance, group life insurance, retirement matching, tuition remission, vacation, sick leave, personal days, and holidays.
Updated: August 17, 2020 SOUTHERN NAZARENE UNIVERSITY DIVERSITY STATEMENT Southern Nazarene University values each person created in the image of God, therefore, we also desire to be a community that reflects representation of diversity. We care about inclusion and equity through the refining of our character, the way we create culture and the way we serve Christ. Our University values reconciliation through God’s love.
SOUTHERN NAZARENE UNIVERSITY NON-DISCRIMINATION/EQUAL EMPLOYMENT OPPORTUNITY STATEMENT Non-Discrimination/Equal Employment Opportunity Statement: Southern Nazarene University policy prohibits discrimination on the basis of race, sex, age, color, creed, national or ethnic origin, marital status, disability, genetic information, veterans status or any other legally protected class in the recruitment and admission of students, in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary, and in the operation of all university programs, activities, and services. Any concerns regarding discrimination on the basis of categories listed above should be addressed to the appropriate person: Students contact: Dean of Students Southern Nazarene University Office of Student Life 6612 NW 42nd St. Webster Commons, Lower Level Suite 110A Bethany, OK 73008 405-491-6336/ Email: firstname.lastname@example.org
Employees contact: Director of Human Resources (or immediate supervisor) Southern Nazarene University 6729 NW 39th Expressway Bresee Hall, Room 306 Bethany, OK 73008 405-491-6333/ Email: email@example.com
Chief Diversity Officer Vice-President for Intercultural Learning and Engagement Southern Nazarene University 6729 NW 39th Expressway Bresee Hall, Suite 200 Bethany, OK 73008 405-491-6600/ Email: firstname.lastname@example.org
Anyone with questions or concerns regarding sex discrimination or the university’s compliance with Title IX can contact the university’s Title IX Coordinator: Executive Vice President Southern Nazarene University 6729 NW 39th Expressway Bresee Hall, Suite 202 Bethany, OK 73008 405-491-6306/ Email: email@example.com
TITLE IX DISCLOSURE Regardless of other language in this policy notwithstanding, Sexual Harassment (including Sexual Assault, Domestic Violence, Dating Violence, and Stalking), as defined in the Sexual Harassment Policy, will be governed exclusively by the Sexual Harassment Policy and processes provided in it. All other forms of sex-based discrimination are governed by this policy, including sex-based Harassment, as defined in this policy, that does not rise to the level of Sexual Harassment as defined in the Sexual Harassment Policy.
Conduct that is initially raised through a formal complaint under the Sexual Harassment Policy may also be addressed under this policy, in the institution’s discretion, when: (i) the conduct, or some part of it, may amount to a violation of this policy regardless of whether it meets the definition of Sexual Harassment under the Sexual Harassment Policy; (ii) the formal complaint, or some part of it, has been dismissed under the Sexual Harassment Policy; or (iii) a final determination of a formal complaint has been made under the Sexual Harassment Policy and separate or additional action may be necessary to enforce this policy.
Discrimination is material, adverse treatment of an individual based on a protected category. Harassment consists of unwelcome conduct on the basis of a Protected Category that explicitly or implicitly affects an individual's employment, unreasonably interferes with an individual's work performance, or creates an intimidating, hostile, or offensive work environment. A person's subjective belief that behavior is intimidating, hostile, or offensive does not make that behavior harassment. The behavior must create a hostile environment from both a subjective and objective perspective and must be so severe, persistent, or pervasive that it unreasonably interferes with, limits, or deprives a member of the community of the ability to participate in or to receive benefits, services, or opportunities from the university’s education or employment programs and/or activities. In determining whether a hostile environment exists, the university examines the context, nature, scope, frequency, duration, and location of incidents, as well as the relationships of the persons involved.
• Non-sex-based VAWA crimes. Note that, when addressing domestic violence, dating violence, and stalking that are not sex-based (i.e., that are not covered by the university’s revised Sexual Harassment policy), the university will need to provide VAWA protections to the parties.
Under Title IX of the Education Amendments of 1972, Southern Nazarene University prohibits all unlawful discrimination on the basis of sex or gender in its educational programs and activities, except where the University has been granted exemptions from certain Title IX regulations on religious grounds, including the specific religious tenet of the University.
No individual will be subject to any form of retaliation, discipline, or other adverse action for reporting conduct in violation of the university’s nondiscrimination/Equal Employment Opportunity Statement, assisting/cooperating in making a complaint, or assisting with the investigation of a complaint. Any individual who believes they have experienced or witnessed retaliation should immediately notify the appropriate member(s) of the administration as identified above. Those found to be engaging in any type of discrimination in violation of law or university policy will be subject to disciplinary action, up to an including dismissal or termination of employment.
*Christian faith and employment at Southern Nazarene University: Southern Nazarene University is an expression of the Church of the Nazarene. It reserves the right to prefer employees on the basis of religion (Title VII, Section 702-703, U.S. Civil Rights Act of 1964)