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Assistant Director of Institutional Support, Advancement
Location: St. Davids, Pennsylvania
Type: Full Time
Higher Ed Administrative Careers - Grants/Research Administration
Internal Number: 765
The Assistant Director of Institutional Support (ADIS) will be joining Eastern University during an exciting time of growth and transformation in its history. This newly-created position will work in conjunction with the Director of Institutional Support and be responsible for researching potential grant funders, writing, coordinating grant submissions, and reporting in support of institutional funding priorities.
Reporting to the Director of Institutional Support, the ADIS will work closely with internal partners, such as the Vice President for Advancement, Associate Vice President for Advancement, College Deans, and others, to research existing and new foundations or government funding opportunities that support the funding priorities and other needs of the institution.
Eastern’s current 11-member Advancement Office raises approximately $3 million - $5 million annually but is looking to increase this in the coming years through an increased number of successfully submitted and awarded grant proposals, an increase in documented legacy gifts, along with unrestricted gifts to the annual fund and strengthening of alumni engagement. The office has a collegial and collaborative ethos where staff communicate with one another and work together toward common goals. It is expected that the successful candidate will be a positive addition to the team.
In conjunction with the Director of Institutional Support:
Research existing and new foundations prospects or government grants for a potential funding match.
Assist in stewarding and sustaining relationships with current foundation donors.
Assist in the grant process, including drafting and editing written materials (e.g., grant proposals, reports, budgets, briefing materials), organizing site visits, and tracking application and reporting deadlines.
Work closely with College Deans, members of the Advancement Office, faculty, staff, as well as other University offices, such as Finance, Institutional Planning and Effectiveness, and Provost Office.
As requested by the Director of Institutional Support, may take on grant submissions as the primary point of contact and responsibility.
May assist in creating other fundraising materials, including print, video, and online resources.
Other duties as assigned by the supervisor.
Strategic Thinking - Keeps the University's strategic objectives in mind when developing and contributing to plans and initiatives for Advancement and donor engagement. Is able to explain the link between program goals and the University's strategic direction to Advancement. Makes informed decisions based on a clear understanding of the impact and consequences involved. Considers key financial factors (e.g., budget, revenue, resources) when making decisions.
Adaptability - Stays focused on work and responsibilities in a changing work environment. Is able to quickly reprioritize to ensure resources (e.g., staff, systems, tools, etc.) are in place to achieve objectives. Responds positively and is supportive of change initiatives.
Communication and Networking - Articulates thoughts clearly and effectively. Consistently communicates to colleagues and/or supervisor, ensuring that everybody is well informed. Proactively builds informal networks and uses them to drive results within the EU community.
Results Driven - Self-motivated and can work independently and collaboratively. Supports the continuous improvement of policies to reduce inefficiencies and better achieve goals. Respectfully holds people accountable for the quality of their work and minimal errors. Strives to achieve challenging goals and works through obstacles.
Bachelor’s degree required.
2 to 4 years of Grant Management experience or other relevant professional experience.
Excellent writing, communication, proofreading, and organizational skills; ability to prepare professional-looking documents. This is also essential for interaction with University leadership, Advancement staff, support staff, academic leaders, university faculty and staff, alumni, volunteers, prospects, and donors.
Strong organizational and time management skills with a focus on the details and meeting deadlines.
Ability to work with a diverse range of individuals in a fast-paced environment.
Exceptional interpersonal skills with the ability to build, foster and maintain positive professional relationships.
Ability to be creative, engaging, adaptive, and resilient.
Ability to handle confidential material with the utmost discretion.
Travel may be necessary, along with a willingness to work evenings and weekends, as needed.
Strong commitment to cooperative teamwork.
Familiarity with and success in the complex environment of a faith-based university.
Familiarity with The Raiser’s Edge or similar fundraising/marketing software is a plus.
Strong Excel skills including filtering and formulas.
About Eastern University
Eastern University is a Christian university of the arts and sciences that integrates faith, reason and justice for students in its undergraduate, graduate, Seminary, urban, professional and international programs. Applicants should have a religious commitment compatible with its mission and be willing to support the mission and vision of the university. The university complies with federal and state guidelines of nondiscrimination in employment; members of protected classes encouraged to apply.
Standard University employees are required to complete the background clearance process. Employment is contingent upon the successful results of an employment background screening. The employment background screening may include but is not limited to your consumer credit history (for positions that work with the university finances or alumni funds only), verification of education and professional credentials, criminal history, driving history, residency, immigration status, performance, references, and other qualities pertinent to your qualifications for the following position.
Youth Clearances are required for positions with direct contact with children and essential personnel positions. Employees working with or around minor age children are required to complete the youth clearance process which includes the following four child protection clearances:
2) FBI Criminal Record Check;
3) Pennsylvania Department of Human Services Child Abuse History Clearance and;
4) Pennsylvania State Police Criminal Record Check.
In accordance with state laws, Act 73 of 2007, Act 153 of 2014, Act 168 (relating to the Child Protective Services Law), school employees of Eastern University who will have "direct contact with children" must complete the background check process prior to employment. Results must be submitted within ten days of receipt.
This description is intended to describe the general level and nature of work performed by the person/people assigned to this position. It is not to be construed as an exhaustive list of duties and responsibilities of the person/people so assigned.
Eastern University is a Christian university of the arts and sciences that integrates faith, reason and justice for students in its undergraduate, graduate, Seminary, urban, professional and international programs. Applicants should have a religious commitment compatible with its mission. The university complies with federal and state guidelines of nondiscrimination in employment; members of the protected classes are encouraged to apply.