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Required Education * Bachelor’s Degree but Master’s Degree preferred.
Required Experience * 3-5 years’ experience with NCAA compliance and rules, along with familiarity with academic support.
Primary Duties/Essential Functions * Oversees all facets of NCAA compliance to ensure submission to NCAA, conference, and university rules and regulations concerning eligibility, financial aid, recruiting, amateurism, practice activities, and benefits * Develop a year-round, comprehensive compliance education plan for athletics constituents * Partner with Admissions and the Registrar to aid the certification for new and returning students-athletes * Coordinate the academic support modules, academic tutoring, study halls, and grade check * Supervise the first-year CCSD graduate assistant for the Athletic Academic Support * Manage team accounts and files used to facilitate monitoring forms, declaration of playing and practice seasons, recruiting, official and unofficial visits, financial aid reports, and eligibility reports * Check monitoring forms that detail countable athletic related activities, in compliance with NCAA rules * Oversee data collection and submission of Federal and NCAA graduation rates as well as the NCAA Academic Success Report (ASR) * Manage the paperwork and process needed for official visits, unofficial visits, and tryouts * Prepare and deliver forms coordinated with the Financial Aid Office to effectively manage the safe and timely transfer of information. * Oversee the electronic storage of all compliance forms * Monitor the submission of, and monthly review of, both contact and evaluation logs and phone logs to determine compliance with NCAA recruiting standards * Monitor activities for coaches and student-athletes in the on-line software JumpForward * Manage student-athlete data in accordance with university, NCAA, conference, and FERPA requirements * Facilitate communication with other institutions to gather information on academics and athletics standing (releases and tracer forms) * Process and file game pass lists and other ongoing forms in the Compliance Office * Prepare game pass lists for athletes, coaches, and prospective athletes * Communicate with coaches regarding paperwork due and facilitate Eligibility Center reports * Work in partnership with university personnel for academic advising and support of student athletes * Assist game management during athletic events as needed * Manage the review, update, and distribution of department manuals * Respond to all correspondence from coaches, staff, and student-athletes in the requested time frame * Interact with the Office and Academic Advising and Retention to develop policies and practices that specifically aid student-athletes * Adhere to all institutional, conference, and NCAA by-laws and regulations * Assist in on-campus institutional and NCAA drug testing programs. * Coordinate NCAA and conference grant processes and procedures for the department * Performs other duties as assigned by the director of athletics
Skills * Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff, and student body. * Able to be a positive representative of the university at all times. * Basic knowledge of intercollegiate athletics. * Strong organizational skills and detailed oriented. * Ability to plan, develop, and coordinate multiple projects. * Ability to manage and impart confidential information. * Ability to gather data, compile information, and prepare reports. * Ability to interpret, adapt, and apply guidelines and procedures. * Ability to work independently and manage time effectively. * Ability to create, compose, and edit written materials.
Mental Demands * Ability to work under pressure, exuding a mature demeanor while multi-tasking in a deadline oriented environment with accuracy and consistency. * Ability to work independently and meet deadlines. * Ability to work collaboratively with a team, as well as an independent contributor. * Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management prior to taking action. * Self-starter with a positive attitude. * In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.
Physical Demands * Requires repetitive motions and sitting at computer keyboard. * Hearing and speaking on the telephone. * Ability to conduct business at other offices on campus. * Ability to lift, bend, grasp, reach, lift up to 20 lbs. occasionally.
Visual Demands * Reading documents, write notes, use of computer monitor, analysis of information
Environment * Primarily a climate-controlled indoor environment, with some work conducted at outdoor athletics events
Technologies * Proficient in Google Apps., Microsoft Office, JumpForward
Azusa Pacific University is acting as an Employment Agency in relation to this vacancy.
Internal Number: S044
About Azusa Pacific University
Azusa Pacific University is a comprehensive, evangelical, Christian university located 26 miles northeast of Los Angeles, California. As a leading Christian university in California, Azusa Pacific University grounds rigorous academics on a solid spiritual foundation. With an intentional focus on scholarship, faith integration, diversity, and internationalization, APU provides high-quality academic programs within a tight-knit community of disciples and scholars. APU is classified by the Carnegie Foundation as an R2 Doctoral University, recognizing APU’s high level of research activity. A leader in the Council for Christian Colleges & Universities, APU is committed to excellence in higher education. Offering more than 100 bachelor’s, master’s, and doctoral programs on campus, online, and at seven regional locations across Southern California, APU continues to be recognized annually as one of America’s Best Colleges by U.S. News & World Report.