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Available Immediately Full-Time, Exempt Washington, DC
The Council for Christian Colleges & Universities seeks an experienced, confident, and creative project manager to serve as our new Conferences & Events Director who will be responsible for overseeing and managing our portfolio of conferences and events from conception through post-event reporting. Prior to the pandemic, we only offered in-person professional development opportunities, but the new director will be tasked with reimagining the strategy and establishing a comprehensive delivery and execution plan for providing timely, relevant professional development opportunities to our members through in-person and virtual environments. The Director also provides the strategic direction and vision for our sponsorship program and event underwriting. The Director will research, cultivate, plan, and execute a large variety of complex conferences, meetings, and/or webinars each year. The in-person portfolio currently consists of 10-12 conferences each year. The Director collaborates with colleagues and member volunteers who serve on commissions, as well as other key stakeholders to successfully manage and execute programming that supports leaders in Christian higher education.
The CCCU is preparing to host the 2022 International Forum, an event hosted every 4 years in lieu of stand-alone conferences in that particular year. We anticipate 1,000 plus attendees and it will be the first major in-person gathering for the organization since February 2020, so the financial and intrinsic success of the program is paramount. The new Director should be prepared to jump in to leading this project to success while also hiring and onboarding a new conference coordinator. The Director will oversee a staff of two, which includes a part time sponsorship coordinator and will later include a full-time conference coordinator.
A successful candidate will have 7+ years of meeting and event planning experience, ideally including delivery of in-person, virtual, and/or hybrid meetings, have strong financial literacy, and be an experienced budget creator and manager. Candidates should have strong project management, communication, and relationship management skills. Possessing the capacity to think strategically coupled with the ability to excel operationally will be critical for success in this role. Candidates should be confident, articulate, and able to communicate with people at all levels of an organization, and must also possess good initiative and leadership skills. The Director must be able to travel up to 25% (when public health circumstances allow) and must be able to travel February 5-13, 2022 for the International Forum.
Virtual Work Note: Due to COVID-19, all staff are currently working remotely and will be for the foreseeable future. Candidates must be able to work effectively in this virtual environment and be able to transition to working from the CCCU’s DC office when the decision to discontinue full-time remote work is made.
Provide the strategic vision, plan, and leadership to execute and deliver effective professional development for our member institutions while maximizing event experience and net income
Responsible for project management and leadership from concept to implementation for all in-person and virtual events
Create and execute strong project plans and timelines to divide responsibilities, establish clear decision-making and feedback loops
Lead regular check-ins with staff and volunteer teams to ensure progress on event project plans
Oversee the budget and planning process for all CCCU conferences and events with the Vice President for Finance & Administration
Collaborate with staff and volunteer commissioners on event content, programming, and speaker selection
Initiate the bidding process for venue selection and negotiate final venue contracts in consultation with third party provider
Manage all event and vendor contracts, obtaining signature approvals and archiving counter-signed contracts
Manage life cycle of speaker coordination process from invitation through post-event payment and reimbursement
Collaborate with the communications department to create and implement overall conference and event marketing strategy, including contributing written copy for marketing, programs, website, and collateral
Coordinate and manage the registration process for all conferences and events in consultation with the data manager and conference coordinator
Work within our institutional database, pulling defined reports to track performance and utilize survey and evaluation data to monitor success of programming to inform future activities and reports to senior leadership
Provide direction and vision for conference and event sponsorship program
Solicit conference feedback by creating and collecting post-conference surveys and subsequent reports
Travel to conferences to manage and oversee logistics
Research and apply best practices for in-person and virtual events
Provide supervision, accountability and development for conference team staff including a part-time sponsorship coordinator and full time conference coordinator
Other duties as assigned by supervisor.
Persons applying for the position should:
Have a strong appreciation for the Christian mission and purpose of the CCCU and its GlobalEd programs
Affirm the Nicene Creed
Have a minimum of seven years of related work experience in conference management
Experience managing and/or directing others
Have strong, extensive budget planning and financial management experience
Possess knowledge and understanding of Christian institutions of higher education, helpful but not required
Be a strong team-player with excellent communication skills (oral and written)
Able to drive a process while ensuring key stakeholders are engaged and informed
Be able to travel and work on the road up to 25%
Have superior organizational, project management, and relationship management skills
Ability to work under the pressure of multiple deadlines and conflicting priorities; and demonstrate good judgment
Have excellent negotiating skills and have experience with reviewing contracts
Be detail-orientated, as well as flexible.
Cooperative, supportive, and “can do” attitude
Experience working in databases; iMIS experience preferred
Experience working at an association or nonprofit a plus
Experience managing webinars, in particular using Zoom
Possess the capacity to think strategically coupled with the ability to excel operationally
Articulate, professional demeanor with strong self-confidence, initiative, and leadership skills.
Analytical and problem-solving skills, including ability to develop and execute contingency plans for in-person events.
A focus on keeping projects and people organized and moving towards a common goal/deadline while also maintaining standards and best practice
Ability to problem solve and maintain composure in crisis
Applicants should apply online through this posting and include the requested materials below. Applications that do not include all of the requested materials below will not be considered. First preference will be given to applicants who apply on or before May 21, but applications will be received until May 31. No paper applications or phone calls please.
Application should include:
Resume including a list of 5 references who can speak to the areas of your faith, character, and professional experience. We will not contact without your prior approval. Note: Reference list should include phone and email and note their relationship to you.
A statement of your Christian faith, noting how faith informs your work
About Council for Christian Colleges & Universities
The Council for Christian Colleges & Universities is a higher education association of more than 180 Christian institutions around the world. With campuses across the globe, including more than 150 in the U.S. and Canada and nearly 30 more from an additional 18 countries, CCCU institutions are accredited, comprehensive colleges and universities whose missions are Christ-centered and rooted in the historic Christian faith. Most also have curricula rooted in the arts and sciences. The CCCU’s mission is to advance the cause of Christ-centered higher education and to help our institutions transform lives by faithfully relating scholarship and service to biblical truth. For more information about our organization, visit our website: www.cccu.org. Learn more about our GlobalEd programs at: www.cccuglobaled.com