We are a global higher education association dedicated to advancing faith and intellect for the common good.
As a member service, our institutions have a dedicated partner in the CCCU on the hill. We advocate on behalf of our institutions as if they have a seat at the table.
The CCCU offers faith-integrated, off-campus study programs in nine locations across the U.S. and around the world that foster studentsâ€™ intellectual, cultural, vocational, and spiritual growth.
More than just a job-finding service, the CCCU Career Center links passionate people to meaningful careers with faith-based employers, in faith-related positions, and in all sectors of higher education.
We organize numerous conferences that provide leaders on our campuses with important faith-centered professional development in their respective fields.
To fulfill our mission and meet the needs of our members, we provide unique services for administration, faculty, students, and friends of Christian higher education.
News & Publications
Stay up-to-date with the latest news from the CCCU and read articles from our most recent issue of Advance Magazine.
CCCU institutions are located around the world. Though they are diverse in size, scope, and mission, they are each committed to faith-integrated higher education.
Higher Ed Administrative Careers - Admissions/Registrar
The Assistant Registrar provides management and oversight of the functions, systems, and personnel that are generally associated with registration, scheduling, withdrawal and re-enrollment, transcripts and verifications, and reporting at Wheaton College. This position is responsible for configuring and communicating about registration, processing withdrawals and re-enrollments, and reporting on student enrollment and records. It is also responsible for overseeing the day-to-day reception and office operations, and Commencement events. This position leads the Student Registration and Records team in the Registrar’s Office and is familiar with all functions of the team. This position works collaboratively with the Admissions, Academic Advising, Student Development, and Institutional Research offices.
The Assistant Registrar reports to the Registrar. The Assistant Registrar supervises two or three other full time staff in the Registrar’s Office.
This position does not have budgetary management or oversight.
This position is full-time, 12 month, and salaried. Will occasionally require some evening and weekend hours.
Duties and Responsibilities
Oversee the processing of registrations, curriculum changes, and student data changes.
Oversee the release of student records through transcript orders and enrollment and degree verifications.
Oversee the production of the class schedule and room assignments.
With the Registrar, oversee the logistics of Commencement.
Configure term and registration settings in the Student Information System, and communicate with students, staff, and faculty about registration, in collaboration with the Academic Advising Office.
In collaboration with Student Development and Admissions, process students’ cancellations, leaves of absence, or withdrawals from and re-enrollment to Wheaton. Work collaboratively to identify students not attending class and process changes to their enrollment status.
Provide reports on student records and enrollment data to internal and some external constituents.
Work collaboratively with the Athletics office on the compliance and records reporting of student athletes.
Report student enrollment and degree completion to the National Student Clearinghouse and National Student Loan Data System. Adjust student data in systems as needed.
Utilize document management system for maintaining student records. Follow best practices for records retention.
In the absence of the Registrar and Associate Registrar, oversee the operations of the Registrar's office.
Other duties as assigned.
This job description is intended to represent key areas of responsibilities; specific assignments may vary from time to time, and other duties may be assigned.
Bachelor’s degree required.
3 years progressively responsible experience within an administrative office setting, preferably higher education. Previous Registrar’s Office experience desired.
Working knowledge of Microsoft Office suite is necessary. Working knowledge of relational databases is desired; Banner preferred.
Effective oral and written communication skills.
Ability to interact professionally and effectively with faculty, students, administrators, and staff.
Excellent attention to detail.
Ability to think critically and solve complex problems.
Proven self-starter and able to work independently and as part of a team.
Must be able to handle sensitive, confidential information in a mature, professional manner and be familiar with FERPA.
The employee is regularly required to sit, talk, hear, and type; frequently required to use repetitive hand motion.
FLSA Status - Exempt
As a Christ-centered community, Wheaton College faculty and staff must affirm the College’s Statement of Faith as expressing their own theological convictions and agree to live by the moral standards in Wheaton’s Community Covenant, modeling these commitments for the Christian formation of our students. Wheaton College faculty and staff also support the Christ-Centered Diversity Commitment which highlights our desire to treat all individuals as equal image-bearers of Jesus Christ through diversity, inclusion, justice and unity.
About Wheaton College
Wheaton College is an evangelical Protestant Christian liberal arts college whose faculty and staff affirm a Statement of Faith and adhere to lifestyle expectations of the Wheaton College Community Covenant. Wheaton is an equal opportunity employer committed to recruiting and retaining a diverse and talented workforce and student body. We encourage the expression of multiple perspectives within a Christian worldview, inside and outside the classroom. For more information about Wheaton College visit www.wheaton.edu.
Additionally, Wheaton College aspires to provide a physically safe environment for students, staff, and faculty to learn and work. In support of this objective, the College requires background checks for final candidates, after an employment offer is extended. Employment is contingent upon successful completion of a background check.