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The Gift Records Coordinator provides computer support relative to the development and alumni records stored on the Advancement Software database and helps facilitate the workflow in the Advancement Services area.
Required Education * High School diploma. * Bachelor’s degree preferred.
Required Experience * Two years experience in data entry (gift or pledge processing preferred).
Primary Duties/Essential Functions * Cashiering duties for all donations, including: - Cash: counting all cash; preparing deposit slip for bank; recording in bank book; delivering securely to APU Bookstore. - Checks: scanning checks; preparing online deposit slip for bank; preparing report to go with checks kept in safe for 1 month. - Maintain confidentiality with code for the safe. * Process and track payroll deduction recurring gifts from faculty/staff. * Adjusting gifts as needed for balancing with the Business Office at month close. * Process donations and pledges as delegated by donations processor for all departments throughout the University. - Process complex transactions, such as wire transfers and donations that involve benefits. * Research database and identify constituent(s) or enter record(s) for a new ID. * Data input and maintenance of addresses, phones, and other computer stored information, as needed. * Preparation and data input of new gift batches or pledges and complete all steps needed to reconcile and assure accuracy of all work and process batch proofs and transfers. * Print documents, letters, and reports that assist in completing tasks as requested. Print donation receipts/acknowledgement letters and prepare for signature and mailing. * Prepare file copies of donors’ drafts/back-up documentation, including Xeroxing. * Track/document quantity of work, as needed. * Other duties as assigned under University Advancement goals and needs. * Regular, punctual attendance as required by the supervisor based on department needs. * Performs other duties as required by the supervisor.
Skills * Accounting or cashier experiences helpful. * Knowledge of mailing procedures helpful. * Good math skills. * Good written and oral communication. * Good typing skills.
Mental Demands * Ability to work under pressure, exuding a mature demeanor while multi-tasking in a deadline oriented environment with accuracy and consistency. * Ability to work independently and meet deadlines. * Ability to work collaboratively with a team, as well as an independent contributor. * Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management prior to taking action. * Self-starter with a positive attitude. * In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.
Physical Demands * Requires typing and sitting at computer keyboard. * Hearing and speaking on the telephone. * Ability to lift, pull, grasp, stoop to lower file drawers and reach to top of five-drawer file cabinet. * Lift up to 20 lbs.
Visual Demands * Computer monitor, reading, eye-contact with visitors.
Environment * Pleasant office, comfortable surroundings, friendly staff, relaxed but professional.
Technologies * Proficient in Google Apps., Microsoft Office, Word and Excel.
Compensation * Salary will be commensurate with qualifications, experience, and internal equity.
Azusa Pacific University is acting as an Employment Agency in relation to this vacancy.
Internal Number: S767
About Azusa Pacific University
Azusa Pacific University is a comprehensive, evangelical, Christian university located 26 miles northeast of Los Angeles, California. As a leading Christian university in California, Azusa Pacific University grounds rigorous academics on a solid spiritual foundation. With an intentional focus on scholarship, faith integration, diversity, and internationalization, APU provides high-quality academic programs within a tight-knit community of disciples and scholars. APU is classified by the Carnegie Foundation as an R2 Doctoral University, recognizing APU’s high level of research activity. A leader in the Council for Christian Colleges & Universities, APU is committed to excellence in higher education. Offering more than 100 bachelor’s, master’s, and doctoral programs on campus, online, and at seven regional locations across Southern California, APU continues to be recognized annually as one of America’s Best Colleges by U.S. News & World Report.