We are a global higher education association dedicated to advancing faith and intellect for the common good.
As a member service, our institutions have a dedicated partner in the CCCU on the hill. We advocate on behalf of our institutions as if they have a seat at the table.
The CCCU offers faith-integrated, off-campus study programs in nine locations across the U.S. and around the world that foster studentsâ€™ intellectual, cultural, vocational, and spiritual growth.
More than just a job-finding service, the CCCU Career Center links passionate people to meaningful careers with faith-based employers, in faith-related positions, and in all sectors of higher education.
We organize numerous conferences that provide leaders on our campuses with important faith-centered professional development in their respective fields.
To fulfill our mission and meet the needs of our members, we provide unique services for administration, faculty, students, and friends of Christian higher education.
News & Publications
Stay up-to-date with the latest news from the CCCU and read articles from our most recent issue of Advance Magazine.
CCCU institutions are located around the world. Though they are diverse in size, scope, and mission, they are each committed to faith-integrated higher education.
Higher Ed Administrative Careers - Clerical/Administrative Support, Higher Ed Administrative Careers - Other
4 Year Degree
The Executive Assistant to the President works closely with the President, the Executive Committee and the President's Cabinet to maintain a strategic presidential calendar, presidential travel, and ensure positive and timely communication with internal and external stakeholders.
This individual will oversee regular communications with the Board of Trustees, Executive Committee, President's Cabinet, President's Council, and key department leaders at The King's College. The Executive Assistant will field all internal and external requests and communications related to the President's Office, and verbally brief the President on upcoming meetings and events.
The position will maintain daily office functions including, but not limited to: travel needs; reservations; budget; expense reports/reimbursement; hosting guests/organizing meals; sending invitations to guests; ensuring proactive outreach to President's Cabinet, President's Council and presidential forum guests; fielding phone calls; creating an ongoing months list to ensure institutional efficiencies; ensuring the office is staffed at all times during business hours.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Maintain the President's calendar for meetings and travel.
With few details, be able to write follow up correspondence for presidential signature/approval.
Maintain the President's email account, ensuring timely responses to all queries.
Serve as the liaison between the Executive Committee and the President.
Serve as the liaison between the President's Cabinet and the President.
Serve as the liaison between Board members and the President.
Send thank you notes in response to gifts given to the President.
RSVP on behalf of the President for all invitations.
Proactively communicate with those the President is scheduled to meet with; obtaining contact information, the meeting's business purpose, and confirmation of a set date/time.
Create presentations for the President for Board meetings and institutional events. (i.e. Council meetings, Faculty/Staff meetings, Homecoming, etc.)
Maintain Presidential Birthday calendar for college employees and Board members. VPs and Board members should receive handwritten cards for birthdays and anniversaries.
Keep the President appraised of upcoming deadlines/matters that require attention.
Ensure that the President has all relevant details for institutional events, including speaking time, run of show, program duration/location etc.
Assist in drafting institutional correspondence, i.e. campus-wide emails
Assist in drafting letters of recommendation.
Assist in sending out President’s List letters to relevant students after each semester.
Board and Prospect Relations
Maintain correspondence with the Board of Trustees (or their assistants) including-but not limited to-upcoming Board meeting details and other needed correspondence pieces as deemed necessary.
Prepare for Board Meetings (agenda, resolutions, PowerPoint, etc.) and accurately maintain all Board materials and records, including minutes.
Setup Founders’ Room for Board meetings, including catering, materials, and any tech needs
Serve as the main point of administrative contact for The King's College Board Members and major donors.
Schedule/maintain the Board meeting calendar.
Maintain a calendar for all strategic travel among the President’s Cabinet.
Manage all speaking engagement requests, and liaise with institutions at which the President is speaking to ensure a surprise-free itinerary.
Anticipate needs. Provide the President with needed admissions/donor materials before travel.
Ensure informational packets (admissions/donor materials) are sent to constituents prior to the President's travel if necessary.
Liaise with Admissions and Development to ensure that travel is strategic and that the President has all necessary information from these departments prior to travel.
Ensure the College is reimbursed for sponsored travel.
Obtain business cards/contact info from new donors and friends of the President. Ensure contact info is captured in the right database (Gmail contacts, Sales Force, Raiser's Edge).
Help to ensure best practices for data management.
Ensure Board resolutions, minutes, etc. are being retained for institutional knowledge.
Handle all finances of the President's office, including but not limited to: monthly expense reports, check requests, reimbursement, pre-approvals, budgeting, and receipt/expense management.
Maintain the President's Office and Board folders on the W:Drive. Ensure all related Board meeting materials are saved to the W:Drive.
Alert IT of any changes to Board members, Presidential Scholars/Fellows, etc.
Maintaining all Presidential and institutional subscriptions/dues; WSJ, CCCU, CLCU, etc.
Serve as a “Connector” on the Development team, arranging presidential engagement with key donors and prospects in coordination with the Chief Development Officer.
Assist with management of the Development Team Google Drive. Ensure the documents are updated weekly before and after Development Team meetings.
Attend Development Team weekly meetings to ensure situational awareness between the President’s Office and the Development Office on matters of donor engagement and fundraising.
Aid the Development Team in order to facilitate coordination and engagement with current and prospective donors.
Plan and organize events as requested.
Other projects as assigned and research as requested.
Host guests of the Executive Suite. Including but not limited to: filing the appropriate notice with security, escorting them from the lobby to the suite, providing hospitality.
Stock water bottles for President’s Office guests.
Book and reserve spaces for Presidential events and meetings. (Board meetings, Cabinet meetings, etc)
Work with Assistant VP of Marketing and Communications on all Presidential events.
Oversee all bookings/reservations of the Founders' Room.
Essential Skills & Experience:
Ability to work with current office systems, proficient with Microsoft Office and Mac.
Strong IT skills. Prior database experience preferred.
Must be good with remembering both names and faces.
1-2 years office management or project management experience (development preferred)
Detail oriented & ability to take instruction
Strong writing skills
Strong planning, organizational, and quantitative skills
The ability to work cooperatively with faculty and staff at all levels
The ability to prioritize a wide range of tasks and multitask effectively to get them done in a timely manner.
Ability to be flexible with a helpful spirit.
PHYSICAL DEMANDS & WORK ENVIRONMENT:
General Office Environment
Must be able to travel and complete errands around town.
Must be able to carry boxes up to 30 pounds.
About The King's College - New York, NY
We educate young leaders to seamlessly integrate their faith, ethics, and morality into their lives and careers. Students are immersed in challenging academic and spiritual study that demands thinking, communicating, and problem-solving with the mind, heart, and soul. We require engagement with complex ideas to guide the strategic institutions of society — government, commerce, law, media, civil society, education, the arts, and the Church. We participate in a demanding curriculum and present unique opportunities to students in the heart of New York City. We are not a college for the timid soul — we value bravery, commitment, and action.