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Reporting to the college counselor to the president/chief advancement officer, this employee will plan and direct all logistical aspects of special events for the Advancement office, including fundraising events, alumni relations events, and donor stewardship events. On occasion, this employee will facilitate other college events that advance the mission of the college, as directed by the counselor to the president/chief advancement officer. This employee will work with program directors, staff, alumni, students, and volunteers to create high quality events that enhance Montreat College’s financial and relational capacity.
The candidate will be a creative, organized, detail-oriented, high-energy individual who is able to enhance and expand special events in support of the mission and vision of the college. The candidate will also possess the necessary leadership and external relations skills and a clear ability to articulate the essentials of a Christian liberal arts college.
Other qualifications include:
Demonstrated ability to plan, manage, and execute successful events.
Excellent organizational skills and close attention to detail.
Ability to be conscientious, proactive, and self-motivated.
Ability to plan multiple projects simultaneously, anticipate project needs, discern work priorities, and meet deadlines with little supervision.
Ability to approach problems with creativity, insight, and resourcefulness.
Calm demeanor under pressure.
Exceptionally relational with excellent communication, analytical, and interpersonal skills.
Commitment to strong customer service and to enhancing a culture of excellence.
Ability to represent the college at events and through various modes.
Excellent written and verbal communications abilities, including demonstrated ability to make effective oral and written presentations, and edit written and visual communication.
Ability to work effectively with college personnel, volunteers, and a broad spectrum of constituencies. Delegation skills working with staff and volunteers is important.
Concern for the ministry of the entire college, not just the areas of Advancement.
Flexibility with a strong team mentality.
Ability to develop strategies to maximize impact within budget.
Willingness to work evening and weekend hours.
Proven track record in delivering results against objectives.
Ability to maintain confidentiality in handling all matters within the college.
Strong computer proficiency in Microsoft Office (Word, Excel, Publisher) required; and familiarity with Google Suite, and Constant Contact preferred.
Take the lead on project management of all details for each Advancement event to include: logistical arrangements for events, including facilities, arrange for food and beverage, order supplies and audiovisual equipment, volunteers, order event gifts/giveaways, order event signs and ensure proper décor (floral, linens, color schemes, etc.) to meet quality expectations.
Manage a budget for each event.
Work collaboratively with other Advancement team members to create an annual calendar of special events that maximizes potential impact and benefits of critical areas of donor stewardship and recognition as well as community and alumni/parent relations.
Prepare nametags, materials, notebooks, packages, gift bags/baskets, registration lists, seating cards and charts, scripts as appropriate for each event.
Create and manage mailing lists and attendee lists with the help of the Director of Advancement Services.
Assist program directors in setting and monitoring event budgets; keep track of individual event budgets and multiple year budgets.
Create a vision for and work with Advancement Communications Manager and Marketing and Communications team to produce event-related print materials (save the dates, invitations, printed programs, etc.) and digital marketing materials (emails, social media posts, webpages, etc.) by gathering event data, writing event text, and working with designers to produce materials.
Serve as liaison with event venue contacts on all event-related matters; negotiate vendor contracts for campus events.
Manage on-site production and cleanup for events as necessary.
Lead post-event review with Advancement team and manage the creation of event recap forms.
Maintain close, positive working relationships with donors, alumni, program directors, faculty, vendors, Wilson Scholars, volunteers, and staff.
Recruit and utilize volunteers for events and activities as needed.
Effectively communicate and delegate event responsibilities to the Advancement team, Wilson Scholars, and volunteers.
Propose new ideas to improve the event planning and implementation process.
Serve and contribute on the Advancement Council.
Maintain the integrity of the Advancement program.
Assist in other duties as needed for the good and welfare of the total college ministry.
Support and carry out policies established by the college.
Reports to: Montreat College Counselor to the President/Chief Advancement Officer
Education / Experience: Bachelor’s degree required; Master’s preferred. Minimum of 3-5 years of successful administrative/leadership experience required; 6-10 years of progressive experience in development leadership preferred.
Montreat College is a Christian liberal arts college accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to offer masters, bachelors, and associates degrees. The main campus is located in the Blue Ridge Mountains fifteen miles east of Asheville, North Carolina, a region recognized as one of the most attractive living environments in the United States. Satellite campuses in Asheville, Charlotte, and other sites supplement the main campus. The College is committed to Christ centered teaching and learning, and is a member of the Council for Christian Colleges & Universities.
About Montreat College
Montreat College is a Christian liberal arts college accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to offer master's, bachelor's, and associate's degrees. The main campus is located in the Blue Ridge Mountains fifteen miles east of Asheville, North Carolina, a region recognized as one of the most attractive living environments in the United States. Satellite campuses in Asheville, Charlotte, and other sites supplement the main campus. The College is committed to Christ-centered teaching and learning, and is a member of the Council for Christian Colleges & Universities.