Administrative Careers - Clerical/Administrative Support
4 Year Degree
This position fills a unique dual role by providing executive level administrative support not only to the President but also to the Board of Trustees. The Assistant to the President is appointed by and reports to the President. This position also serves to assist the Board of Trustees. He/she shall have such duties as the Secretary, Chairman of the Board, Board, and/or Executive Committee may assign and shall perform the duties of the Secretary in the absence or incapacity of the Secretary.
Receive guests and answer the telephone.
Create drafts of emails, memoranda, letters, reports, and other written material for the President and for the Board Chair
Assist in interpreting policies, rules, and regulations in response to inquiries and refer inquiries to appropriate personnel.
Event Coordination (on and off campus)
Assist in coordinating activities requiring direction and input from the President’s office.
Assist the President in his fund raising capacity in a team effort with Institutional Advancement to strengthen and sustain the constituency, to cultivate donors, and to broaden the base of the constituency.
Organize and follow up with details regarding baccalaureate/commencement – invitations to honorees and guests, details regarding the luncheon, order academic regalia and plan for overnight accommodations for honorees and speakers.
Plan special events and other public relations functions, regularly coordinating with the First Lady.
Coordinate the President’s calendar and schedule Cabinet meetings (must be able to use Google Calendar)
Follow up on commitments, directives, and a continuum of projects to ensure that established schedules/documents are properly executed in a timely manner.
Oversee travel logistics for the President and Trustees as necessary.
Gather and collate travel and business expenses/receipts for staff.
Prepares and processes travel/entertainment/business envelopes and check requests.
Sorts and matches invoices and packing slips from vendors against statements, coding them accordingly.
Prepare letters of appointment for President’s signature and maintain confidential personnel files.
Tabulate and verify files re: evaluations of personnel who report directly to the President.
Track time exemption reports for personnel who report directly to the President.
Update and maintain organizational charts.
Board of Trustee Meetings
Maintain a record of Board attendance.
Plan logistics (meal, housing, travel, etc.) for Board meetings.
Maintain file of names, addresses, telephone numbers, fax numbers, email addresses and committee assignments.
Notify Board members of committee assignments, meeting dates, and schedules.
Coordinate Board Committee Minutes, Agenda, and other materials prior to BOT meetings.
Prepare Official Minutes for binding and storage in the archives in McCain Library.
Certify Resolutions on behalf of the Board of Trustees and/or the Executive Committee of the Board.
Assist the President in crafting regular updates for the Board of Trustees.
Embrace, support, and promote Erskine College’s Christian mission as an agency of the Associated Reformed Presbyterian Church.
Bachelor’s Degree required
Minimum of 5 years administrative assistant experience
The capacity for working regularly with Google Calendar, Apple products, Microsoft Office Suite, the Internet, and the Advancement Office’s software—Raiser’s Edge—is required.
Excellent written and verbal communication skills
Ability to prioritize and manage activities
Strong attention to detail
Strong organizational skills
Ability to work independently
Customer service oriented
Ability to work in a team oriented environment
About Erskine College
The mission of Erskine College is to equip students to flourish by providing an excellent liberal arts education in a Christ-centered environment where learning and biblical truth are integrated to develop the whole person. Therefore, Erskine seeks candidates for faculty positions who are professing Christians and who are committed to excellence in teaching and service. They should support the goals of a strong liberal arts education and be willing to explore with students the integration of faith and learning.
Erskine’s tradition of excellence in liberal arts higher education goes back nearly 175 years to its founding in 1839 by the Associate Reformed Presbyterian Church, making it one of the oldest, most respected church-affiliated colleges in the Southeast.
Our alumni lead businesses and organizations both large and small throughout the world. More than half of Erskine’s graduates go on to some type of graduate education. In fact in the past several years nearly 100% of all graduates applying to medical graduate programs were accepted, and several proceeded directly into top tier Ph.D. programs. However, our mission moves us beyond simply producing competent professionals.... We seek to equip the whole person — intellectually, physically and spiritually — to flourish in life and leadership.
To do this, we see Erskine as both an excellent liberal arts college and a close-knit community. This combination provides excellent opportunities for students and faculty to take learning beyond the classroom. Quality is revealed, weaknesses are strengthened, and character is refined through intentional, individual relationships. Erskine is proud of the fact that faculty serve as mentors and often become lifelong friends with students.
Erskine College is located in the academic village of Due West in Abbeville County, South Carolina, an area rich in colonial, Revolutionary War, and Civil War history. The town and the college have a number of antebellum buildings listed on the National Register of Historic Places.
Erskine College is classified by the Carnegie Foundation as a Baccalaureate–Arts & Sciences institution with selective admissions. Erskine is an NCAA Division II institution and a member of the Council of Christian Colleges and Universities (CCCU).
It is the policy of Erskine College and Seminary to fully comply with all applicable laws that prohibit discrimination on the basis of race, color, national origin, gender, age, disability, military service, application for military service, or veteran status. The institution will utilize strategies designed to assure that qualified persons with disabilities, women, and legally protected minorities are well represented in applicant pools from which employees are selected.
As a religious educational institution, Erskine College and Seminary strives to achieve and maintain a Christ-centered environment. Consistent with that goal, Erskine College and Seminary shall exercise its theological, constitutional, and statutory right to take religion into account in all employment decisions.