Reports to: Dean of Academic Records & University Registrar
Basic function and responsibility: Ensures compliance with the University’s Title IV enrollment reporting and NCAA Division II academic eligibility requirements. Proactively works to ensure both areas meet reporting requirements and remain in compliance with external regulations. Actively participates as a member of the Registrar’s office leadership team.
Title IV/NSLDS Enrollment Reporting
Ensures University compliance with all Title IV Enrollment Reporting requirements. Processes the timely transmission of all students’ enrollment and degree information to DOE/NSLDS in compliance with federal regulations.
Serves as the primary point of contact for all DOE/NSLDS inquiries.
Determines the University’s annual enrollment reporting schedule to align the academic calendar with reporting requirements.
Receives and resolves all error reports.
Serves as the point of contact for finance office and external auditors for the University’s annual A-133 and related audit(s). Provides requested records for audit analysis and follows up on requests for additional information and/or potential audit findings.
Performs routine diagnostics of enrollment and degree reporting systems, policies, and procedures.
Stays abreast of changes to federal enrollment reporting requirements and the implications for Biola’s Title IV compliance program.
Recommends improvements and/or efficiencies to the University’s Title IV enrollment reporting process.
Serves as a member of and actively participates in the University’s NCAA Compliance Committee.
Maintains current knowledge of and strict adherence to NCAA Division II and PacWest Conference legislation, requirements, and regulations.
Leads the eligibility process and communicates the timetable for certifying eligibility each semester.
Maintains & updates the PacWest Academic Eligibility report for each team.
Accesses the NCAA Eligibility Center to obtain updates regarding the Institutional Request List (IRL) and initial eligibility.
Utilizes the NCAA Applications Portal to access and submit transfer tracers.
Reviews, verifies, and certifies initial & continuing NCAA eligibility for practice, competition, and financial aid eligibility (related to qualifier status/academic eligibility) for incoming & returning student-athletes each semester.
Evaluates and verifies transfer course work for eligibility purposes for each transfer student-athlete including calculation of NCAA transfer GPA.
Responsible for evaluating, verifying, and certifying all student-athletes’ compliance with the 9/18/24 hour requirements, credit hour requirements, progress towards degree, GPA requirements, full-time enrollment, declaration of major, seasons used, and for reviewing the overall eligibility rosters for all teams.
Reviews and approves summer courses in ARMS compliance software for student-athletes taking summer courses (as part of the Summer Course Pre-Approval work-flow) to ensure the course meets progress toward degree requirements, will transfer to Biola, and the student-athletes will not exceed the cap of 25% of credits for the year being taken during the summer.
Coordinates with the Academic Advising Office (via the Academic Advisor for student-athletes) and graduation counselors (Registrar’s Office) to resolve curriculum, degree requirements, and/or progress-to-degree questions.
Communicates with Academic Advising and the Compliance Committee regarding student-athletes that are of concern due to academics (borderline with GPA, PTD, FT enrollment, declaration of major, etc.).
Reviews the Historical Questionnaire and Permission to Contact/Transfer Tracer Form and accesses the Eligibly Center to verify the information received and to account for any missed semesters of attendance or delayed enrollment.
In conjunction with the Athletic Compliance Office, assists with the educational efforts of university faculty, staff and student-athletes on NCAA academic eligibility rules and regulations including annual education of student-athletes at Athletics Orientation event.
Stays up-to-date with pending/proposed changes to NCAA Division II and PacWest rules and regulations regarding eligibility standards and the implications for Biola’s student athletes.
Works closely with the Academic Advising Office and University Admissions in the academic matriculation of student-athletes.
Attends NCAA seminars, conferences, and trainings as related to student-athlete eligibility.
Recommends improvements and/or efficiencies to the University’s NCAA academic eligibility processes in collaboration with the Compliance Committee.
Demonstrates a commitment to student success.
Maintains current knowledge of University Catalog, academic policies, and procedures.
Maintains & updates a Title IV enrollment reporting procedure manual.
Maintains & updates Office of the Registrar Policies and Procedures for Academic Eligibility Certification on an ongoing basis to reflect changes in policy and procedure.
Maintains & updates applicable sections of the Biola University Athletics Operations and Compliance Manual relating to academic eligibility.
Maintains a lifestyle in consonance with sound Christian principles; contributes to the spiritual growth of team members assigned to this position.
Other duties as assigned
-Strong attention to detail -Bachelor’s degree required; Masters degree preferred -3-5 yrs. student services and/or registrar exp. required -Familiarity with BANNER, COGNOS, ARMS, NCAA software preferred -Prior experience w/Title IV enrollment reporting and/or NCAA compliance strongly preferred -Holds personal theological beliefs that are in agreement with the Biola Doctrinal Statement. Maintain a lifestyle consistent with sound Christian principles and standards of conduct promulgated by the institution.
Hours Per Week: 40
Months Per Year: 12
About Biola University
Biola University's Doctrinal Statement remains the foundational document regarding the theological position of the University. Biola's position from its inception has been and remains Christian, Protestant and theologically conservative. Prospective and existing employees must affirm that their personal theological beliefs are in agreement with the Biola Doctrinal Statement. A prospective or an existing employee's church affiliation will be considered in determining his or her understanding of and compliance with Biola's theological position.
All positions at Biola University require applicants to pass a criminal background check as a condition of employment. This includes a review of any pending charges or convictions. Once a conditional offer of employment is extended, Biola utilizes the services of HireRight, a third-party agency, to conduct a criminal background check. Biola also reserves the right to expand the search if applicable for the position (e.g., a Department of Transportation search for positions that require driving).