The Executive Assistant provides executive and administrative assistance to the Vice President of Advancement (VPA) in all daily activities, tasks, and projects, as well as general coordination and management for the Office of University Advancement. Manages activities and records for capital campaign.
Duties and Responsibilities
Manage all aspects of the advancement office including phones, office supplies, filing, general communication, and supervision of advancement office staff and student workers.
Schedule, create, and manage all VPA meetings and appointments.
Maintain an organized digital filing system for the VPA.
Oversee departmental budget records including the processing of payment requests, maintenance of VPA’s budget spreadsheets, and credit card reconciliation.
Assist in the planning, itinerary, and organizing of travel for the VPA.
Assist in the coordination of special events. Prepare internal and external documents, schedules, and department communications.
Organize and oversee the records relating to current and prospective donors, maintain a filing system, access and work related to the database system and record keeping processes. Tasks will include confidential donor information and folders, prospect lists and record keeping.
Conduct research to discover and learn of donor prospects and document the association of the prospects with the VPA and Advancement CRM.
Assist in the mailing of all correspondence including solicitation letters and materials, pledge cards, gift verification forms, proposals and packets, binders, and acknowledgement letters.
Coordinate executive communications, including calls, digital dictation, transcription, emails, and interfacing with donors, alumni, parents, and vendors.
Receive and confirm solicitation appointment requests. Schedule and coordinate all details required for meetings and/or conference calls.
Travel to and support various Advancement and VPA fundraising events.
Perform other duties as assigned.
Knowledge, Skills and Abilities
Bachelor’s degree preferred; previous executive administrative support experience with experience in higher education and/or fundraising preferred.
Demonstrated ability to professionally represent office to donors and staff through excellent communication skills, both written and oral.
Proficient in the use of Microsoft Office, particularly Word, Excel, and Outlook.
Ability to handle multiple projects in a fast-paced and busy environment.
Demonstrated ability to coordinate program work flow and oversee complex schedules.
Exercises discretion and independent judgment with minimal supervision.
Nature of Work Environment
While performing the duties of this job, you may be required to walk, stand, sit, reach with hands and arms, balance, stoop, speak with clarity, and have appropriate vision and hearing capabilities. The employee must occasionally lift and/or move up to 25 pounds. You will be required to work occasional irregular hours, including some nights and weekends, particularly in support of Advancement events and activities.
Internal Number: 488
About Colorado Christian University
With a heritage dating back to 1914, Colorado Christian University is committed to offering a complete education that develops students intellectually, professionally, and spiritually. Just a few minutes from downtown Denver, CCU is uniquely positioned to offer students a distinctive variety of educational opportunities and experiences.