Position Title: Site Coordinator/Enrollment Advisor
Department: Admissions/Enrollment Management
Reports to: Associate Vice President of Enrollment Management/Operations
FLSA Classification: Exempt
Hours: Minimum of 40 per week (hours may fluctuate during peak travel seasons)
This position performs all functions necessary to cultivate relationships with students with the goal of moving them from inquiry, to matriculation into the Seminary, and all the way through to graduation. This is a results-oriented position requiring the delicate balance between goal achievement and ministering to students as they discern and develop their call. As well, this position functions as the on-site ambassador between Asbury Seminary and the partnering institution.
Responsible for networking with a variety of contacts including alumni, pastors, educators, and ministry leaders of para-church ministries to promote the Seminary and generate personal leads. Upon making contacts following up appropriately to encourage action.
Travel 35% of the time (14-18 weeks) building new relationships and exploring new territory while creating a solid funnel of prospects for the Admissions Office at Asbury Theological Seminary.
Maintain a high level of productivity to meet and exceed established Admissions goals. Must be able to multi-task efficiently.
Operate within the highest ethical standards and integrity in all aspects of the position; maintain ethical practice and keep all information about candidates confidential; assist all interested parties regardless of race, gender, denomination, etc.
Work independently on a daily basis, creating a solid plan of recruitment; work interdependently with a team, assisting students in the admissions process.
Effectively strengthen relationships with alumni and other key constituents.
Take initiative within a responsible budget-management philosophy to expand the current territory of Asbury Theological Seminary.
Exhibit intuitiveness and the ability to adapt to change. Due to the nature of this position, the ability to acclimate quickly to a variety of situations and audiences and the ability to “think on one’s feet” are a must.
Work with students and facilitate communication as they discern their call and degree choice
Maintain appropriate print, electronic and verbal communication with inquired, applied, admitted, and confirmed individuals.
Determine admissibility of applicants acting in coordination with the Graduate Admissions Committee as defined by committee policies.
Review and communicate the status of applicants’ files.
Work with prospective students in order to lead them through the application process.
Maintain appropriate print, electronic, and verbal communication with inquired, applied, admitted and confirmed individuals.
Maintain a personal case load of enrolled students, orient the students to degree programs, assist them in developing an educational plan consistent with the student’s needs and ministry goals, including course planning and the scheduling and registering of classes.
Provide accurate information to students about institutional policies, procedures, resources, and programs and advise students concerning advanced standing, waivers, and transfers.
Initiate contact with students at key times throughout the Academic Year including, but not limited to: registration, New Student Orientation, when “holds” appear (Business, Registrar, CFP, etc.), key changes in course schedules/degree requirements, Mentored Ministry registration, graduation application, etc.
Develop and maintain reportable means of retention communications for incoming students’ initial enrollment and registrations.
Maintain student records on advisees including bi-annual manual update of degree process tracking and reasons for non-registration by term.
Maintain data and communications systems for monitoring student enrollment and registrations for successful program initiation and completion, and for enrollment management reporting.
Meet with prospective students during campus visits, participate in collaborative meetings and training sessions, and work on special projects and other duties as assigned.
Maintain reportable means of tracking all student contacts.
Ambassador of Asbury Theological Seminary serves as a visible point person for the course offering site. The person will network with partnering institution administration and attend staff meetings when requested.
Coordinates with operations team of the local site to schedule rooms and other needed spaces for all courses taught on location.
Collaborates with Information Technology at the site and Asbury Seminary’s team to insure a quality experience.
Coordinate hospitality for classes as requested by the Enrollment Team.
Serve as point of contact assisting students, partners and key stake holders in building relationships with other campus personnel.
Provide leadership with the coordination and participate in outreach events including calling campaigns, on-campus programs including Open House, Preview Day, Admitted Student Days, and Orientation.
Site Coordinator will provide communication on best policies/practices for the location. In regard to safety/classroom environment, etc.
Cultivate relationships with prospective and current students, and Seminary constituents.
Manage a caseload of 75-100 current and prospective students.
Increase the number of on-campus visits.
Generate qualified applications for the Seminary through direct interaction with the Christian community-at-large.
Increase the number of prospective students, current students and graduates.
Provide clear and concise information to students.
Plan and implement phone activities that support the enrollment efforts of EMT.
Guide students through the full enrollment process by utilizing a Moves Management philosophy and practice. This approach looks to work with and continually move students through all stages of the funnel, through to graduation.
Able to work evenings and weekends during peak seasons
Able to lift up to 50 pounds on a regular basis
Turn in all travel receipts in a timely and efficient manner
Licensed driver with a clear driving record and background check
Help with licensure reporting for state forms
Other duties as assigned
Operate within the constraints of the yearly budget
Book conferences and travel arrangements for trips
Submit travel expense reports and monthly credit card purchases
Tools and Equipment:
Use iPad and lap top
Operate Airtable, CRM software, Campus Nexus, and other common computer software programs
For more information: https://asburyseminary.edu/academics/distance-education/tulsa/