Scope of Responsibilities: The Registrar’s Office maintains official academic records and supports the academic planning and progress of each student while fostering personal responsibility, promoting academic integrity, and demonstrating Christian service. The Registrar is responsible for the oversight of the academic records of the institution and the monitoring of academic policies and academic procedures. The Registrar oversees advising and all candidates for graduation are approved by the Registrar. The Registrar provides the information and materials necessary for the conduct of Commencement.
General Responsibilities: Administrate the Registrar’s office which includes the development and management of department and Commencement budgets. Oversee and assist the faculty in the academic advising process and maintain the advising module using the college’s student information software. Maintain and update Academic Policy Manual for college and seminary. Provide official transcript evaluations of all traditional undergraduate students who transfer credits into the college. Chair the Academic Status Committee of faculty and staff to determine the probation statuses of students in all programs of study. Oversee the Registration, Advising, and Academic Planning modules. Take active leadership in the planning and preparation of Commencement helping students complete the senior audit process, graduation application, and ticket request phases. Perform enrollment reporting to the National Student Clearinghouse and ensure that the NSLDS roster is consistently up to date with accurate student information. Serve current students and alumni of the school with timely degree verifications through the clearinghouse. Serve the student and faculty and staff population with various requests that impact scheduling and registration such as withdrawing, adding credits, dropping courses, and waitlists. Lead students in an academic review of their graduation audits to ensure that they are tracking on their personal progress. Create SAP Academic Plans for students who are not eligible for financial aid due to low grade performance or poor completion percentage. Partner with Admissions to facilitate the Early Registration process for new prospective students. Confer degrees of all degree completers. Supervise and lead your amazing staff. Attend various committee meetings and assignments such as the Provost Council and Academic Affairs Committee.
Other responsibilities: Train other campus representatives outside the immediate office who have a role in the registration function of students. Oversee the storage of academic records transitioning the office away from file cabinets to electronic storage using OnBase. Work with faculty and academic departments to provide consistency in how policies and procedures are practiced for a better overall quality of educational experience. Bring updates for procedures and policy changes to the dean’s on the Provost Council. Set up new academic programs and courses in software to facilitate proper registration, transcription, and reporting. Perform employee performance evaluations quarterly. Assist in Fall and Spring Welcome Weekend and Orientation activities. Generate various campus wide reports used by academic units, committees, or the board. Continue to provide guidance and direction to the Deploy seminary programs. Continue to assist prison graduates through the summer of 2020 who may be transferring credit back to Grace for the conferral of their degree. Attend conferences and schedule various webinars to continue to move the department forward and sharpen your knowledge in the role. Assist the athletic department in verifying athletic eligibility. Assist the Assistant Director in the Registrar’s Office with Veterans Benefits questions.
Grace College and Seminary welcomes diversity, and makes employment opportunities available to all applicants and employees without regard to race, color, pregnancy, age, ancestry, national origin, disability, citizenship status, military status, genetic information, or any other legally protected category.
1. Possess a bachelor's degree from an accredited institution in education, business administration or a related field.
2. Three years of experience in an educational administrative position.
4. Proficient in the use of the MSOffice Suite and the use of the Jenzabar EX software.
5. Attuned to detail and insistent on correct information and data, both verbal and written.
6. Capable and committed to the keeping of confidences of students, staff, administration, and faculty.
7. Interested in promoting the school and maintaining the good image of the school.
8. Capable and willing to represent Grace Schools at various conferences.
9. Possess an intense desire to see and help each student, faculty member, and the institution as a whole succeed. Able to sense specific needs and offer helpful advice in areas particular to the Registrar’s office.
10. Possess excellent communication and interpersonal relationship skills.
11. Possess a thorough understanding of college and seminary policies and procedures.
12. Constantly implementing and updating strategies to insure accuracy, improve efficiency, and streamline the operations of the Registrar’s office.
13. Reflect a Christ-like spirit in work ethic and interpersonal relationships. Willing to empathize with students and work in the best interest of all students, staff, and faculty. Demonstrate loyalty to Grace Schools.
1. Master’s Degree
2. Outstanding interpersonal skills.
A completed employment application, resume, 2 employment references and a spiritual life reference must be submitted in order to be considered for employment.