General Summary: This position has four primary areas of responsibility: managing all University Communications budgets; serving as a budget liaison and manager for all communications projects produced by UC for virtually every other office on campus; assisting the senior director and 17 staff members with a variety of projects; and overseeing all office operations.

Job Description:

• Manages all UC budgets in consultation with the senior director. This involves tracking current expenses and estimating future expenses.
• Manages the budgets for all communications projects produced by UC, including projects from virtually every other office on campus. Involves processing large numbers of check requests, purchase requisitions, purchase orders, reimbursement forms, budget transfers, etc. on a daily basis.
• Handles interdepartmental billing of UC graphic and photography services provided for on-campus clients and monthly procurement card statements.
• Keeps records, files forms, provides information for UC staff as requested, and enters all billing details into a specialized computer tracking system.
• Manages project scheduling and administrative project tasks. Produces cost reports and distributes to client/s.
• Assists senior director with meeting scheduling, paperwork, and other projects as needed.
• Assists UC staff members with an array of projects such as photo shoots, focus groups, meetings, award entries, etc.
• Coordinates professional development arrangements, including registration, travel, flights, lodging, meals, etc.
• Coordinates all-staff events - parties, retreats, etc. Produces a monthly calendar of events and manages the daily shared calendar.
• Greets and directs visitors as receptionist for a steady flow of printing vendors, freelance photographers, freelance designers, messengers, students, and other office guests.
• Answers telephones, orders messengers, sorts mail, and files records. Maintains the publications sample file.
• Maintains stock of office supplies and equipment, and coordinates maintenance and service of office equipment and machines as needed. Responsible for keeping UC's shared spaces organized and tidy.
• Plans and coordinates UC's annual Organization Week, scheduling the day's projects, coordinating organization & office deep cleaning.
• Performs other related duties as assigned.