Enrollment Advisor for Adult Degree & Graduate Programs
Northwest Christian University
June 28, 2018
Full Time - Experienced
Administrative Careers - Admissions/Registrar
4 Year Degree
The Enrollment Advisor for Adult Degree and Graduate programs is responsible for completing the “on-boarding” admission process for prospective adult degree and graduate students from inquiry to enrollment; providing transcript/major course/program evaluation; reviewing and completing applications, following up with students, selecting qualified applicants and making recommendations regarding admission to the Vice President and Dean of Admission and/or relevant graduate program chair; development of initial academic plan including Prior Learning Assessment.
Performance of this position is measured on successful student enrollment in designated programs.
Position Duties & Responsibilities
Manage student enrollment and on-boarding process for designated adult degree and graduate programs.
Complete the admission process for prospective adult degree and graduate program applicants; track applied students; provide transcript/major course/program evaluation; review and complete applications; assure applicant credentials meet qualifications for admission; select qualified applicants and make recommendations regarding admissions to the Vice President and/or Dean of Admission.
Under the authority and oversight of the registrar’s office, review and approve student transfer credits within established academic policy and procedures.
Meet with prospective Adult Degree students to review transcript evaluation and map out graduation plan (e.g. discuss ways to meet requirements – Prior Learning Assessment (PLA), CLEP, NCU offerings, other; determine if student is a good candidate for PLA and advise; complete registration materials; schedule follow up calls if not ready and track until drop or enroll).
Represent NCU at outreach events such as career/transfer fairs, meetings at community colleges and partner organizations/employers as applicable.
Meet with prospective students and respond to questions or concerns; follow up with students as needed; enter and track students in database.
Create, complete, and track file/folder of prospective graduate and professional studies students; including plans of study and registration.
Make, receive and respond to various telephone calls, e-mails, and other student contact; respond to inquiries regarding financial aid, admissions process and related matters.
Serve as liaison between prospective student and the following departments: Academic Affairs, Financial Aid, Registrar, Business Office, IT Department and other departments as needed.
Under the direction of the Registrar assist, coordinate and facilitate PLA 205 including advising, syllabi, assigning of evaluators, and process paperwork.
Operate a computer, copier, fax and other office equipment as assigned.
Prepare and maintain records and reports related to assigned activities.
Participate in the development of publicity materials including letters, brochures and fliers.
Train, supervise and provide work direction to assigned student staff.
Assist with the planning, coordination, and implementation of admission and recruitment related events.
Participate as a member of designated University committees (e.g., General Education, Advising, Prior Learning Assessment).
Experience and Qualification Requirements
Bachelor’s Degree and experience in academic advising, transcript evaluation, a registrar’s office, an admissions office or in a university setting (preferably in an adult degree or graduate program environment).
Working Conditions/Special Requirements
NCU employees must have a maturing Christian Faith and live in compliance with the duties and expectations as detailed in the Employee Handbook
The position requires a strong commitment to multiculturalism and diversity
The position requires working in a non-smoking, drug free environment
The employee must adhere to FERPA guidelines and student confidentiality at all times
The position requires a strong ability to communicate effectively and succinctly, both verbally and in writing, utilizing tact, patience and courtesy
Listening skills and the ability to speak and write clearly are essential to this position. Must possess exceptional interpersonal and communication skills
The employee must have high personal motivation, with great attention to detail and accuracy
This person must project a positive, vibrant and professional attitude in assisting people
This person must have high ethics of honesty and confidentiality, with a genuine and gracious presence pertaining to the students, faculty, staff and business of the department and the University
The employee must be able drive a vehicle and possess (or have the ability to attain) an Oregon Drivers License.
The position may require lifting up to 25 lbs, as well as bending, stooping, kneeling for the purposes of event set up and organization
Position will require daily and occasional overnight travel throughout the region in conjunction with varied working hours including evenings and weekends.
This position description is subject to change at any time
About Northwest Christian University
Northwest Christian University is a Christian, private, liberal-arts, comprehensive university closely affiliated with churches of the Stone-Campbell/Restoration Movement. From this unique heritage Northwest Christian University embraces the ideal that we are “Christians only” – but not the “only Christians” – and offers its resources to students and congregations of many church traditions. These students are affiliated with denominational and non-denominational groups, such as Presbyterian, Baptist, Methodist, Foursquare, Lutheran, Nazarene, Episcopal, Assembly of God, Catholic, and Community Churches. The University was founded in 1895 and is accredited by the Northwest Commission on Colleges and Universities.