Provide secretarial, clerical, and administrative support to the President.
Time: Full time
- Greet visitors by telephone or in person, ascertain nature of business, direct appropriately, ensure that the University is positively reflected at all times, and ensure the appropriate resolution of issues or concerns.
- Organize and coordinate various functions, events, or schedules for the President’s Office, including, but not limited to, the Board of Trustee meeting arrangements, special events, denominational events and meetings, advisory boards, receptions, and donor contacts.
- Prepare general correspondence, reports, and memorandums. Independently respond to routine letters and correspondence. Proofread copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Prepare creative PowerPoint presentations.
- Provide administrative support services to include: mail processing, filing, travel arrangements, expense processing, appointment scheduling, and maintaining office supplies.
- Provide support for Administrative Cabinet, including distribution of agendas, minutes, and supporting documents.
- Provide calendar management including daily preparation of materials and files necessary to meet the appointments of the next day or week.
- Provide coordinating assistance as needed to the Executive Vice President’s Office.
- Organize and prepare materials for the Board of Trustees meeting. Coordinate arrangements as directed by Staff Secretary to the Board.
- Research and compile data for special projects and prepare routine reports for various agency, governmental, and denominational entities as assigned.
- Arrange receptions, dinners, meetings and conferences.
- Prepare agendas and reports, gather information, and contact meeting participants as necessary.
- Other duties as assigned by the President.
- Bachelor’s degree preferred and five to ten years’ experience with increasingly responsible administrative support experience, preferably at a senior executive level. High proficiency with Word, PowerPoint, and Excel.
- High level of self-start motivation and capacity to manage and conduct multiple priorities.
- Ability to manage projects independently with minimal supervision.
- Understanding of and commitment to the spiritual mission of Point Loma Nazarene University. Familiarity with or capacity to understand the administrative structure of and relationships with the Church of the Nazarene.
- A positive outlook on life and an enthusiastic “can-do” servant attitude. Ability to communicate and exercise important human relation skills in establishing and maintaining effective working relationships with the PLNU community, its church, and external constituencies.
- Ability to compose correspondence using correct English, spelling, grammar, syntax, punctuation, format, and accurate proofreading.
- High level of interpersonal skills to handle sensitive and confidential situations and to help defuse difficult situations and people. Position continually requires demonstrated poise, tact, and diplomacy while exemplifying a commitment to serve and resolve concerns.
- Ability to build and maintain positive and trusted relationships with external and internal constituents of the University.
- Strong organization skills and the ability to use independent judgment in prioritizing tasks while experiencing frequent interruptions.
- Prior administrative support experience in higher education or church/non-profit administration preferred.