Academic Advisor and Distance Learning Facilitator
Warner Pacific College
January 31, 2018
Full Time - Experienced
Administrative Careers - Academic Advising
Warner Pacific College’s Mission: Warner Pacific is a Christ-centered, urban, liberal arts College dedicated to providing students from diverse backgrounds with an education that prepares them to engage actively in a constantly changing world. Our hiring practices reflect our missional commitment to being a Christ-centered institution.
Warner Pacific College’s Commitment to Diversity: Warner Pacific College is committed to hiring staff and faculty with an intentionality that demonstrates the importance of having an employee community that reflects the racial and ethnic diversity of the students we serve. Persons of color are strongly encouraged to apply.
Summary Description: The Academic Advisor and Distance Learning Facilitator is a full-time, administrative position reporting to the Director of Academic Advising. This position is primarily responsible for facilitating and empowering students toward fulfilling their academic and professional goals and ensuring ongoing academic quality in distance learning programs. The Academic Advisor works closely with the Registrar, Director of Learning Communities, faculty and other college staff to facilitate effective advising leading to successful degree completion. As Advisor, this positon will provide leadership support to the Director of Academic Advising as requested. This position will also monitor distance learning courses to ensure appropriate levels of engagement and to provide support for faculty and staff working with online programs. This position will uphold and reinforce academic policy and quality standards. In addition, the Academic Advisor serves on faculty and institutional committees.
Prepare, organize, and conduct new student orientation for new cohorts.
Manage advising load of up to 150 students in associate level programs and work with other advisors and enrollment counselors to ensure smooth transitions to bachelor’s programs.
Work collaboratively with department faculty, registrar, retention staff, student development personnel, learning communities’ personnel and other appropriate campus departments to ensure robust support services for all entering and continuing students.
Collaborate with the Admissions Department to ensure a smooth student handoff from Enrollment Counselor to Academic Advisor.
Partner with students on degree completion planning and process, developing initial degree plans and completing grad checks as required.
Actively collaborate with retention and academic services personnel to ensure appropriate attention to students requiring extra support.
Provide guidance to students on their academic pursuits, partnering with Career Services as able and appropriate to help inform the selection of a major.
Conduct face-to-face check-ins with advisees as necessary and appropriate in addition to quarterly in-person cohort visits.
Provide timely and accurate processing of registration paperwork.
Document student contact electronically.
Regularly monitor online classes to view participation, notifying program advisors, Division Chairs or other personnel as necessary to ensure appropriate levels of engagement.
Review online course evaluations to facilitate rapid response to emerging challenges.
Establish learning team assignments for new courses, ensuring appropriate variety in learning team experiences.
Exercise creative and critical thinking.
Provide support of institutional student retention goals.
Be present in the office as required to meet with advisees, coordinating all other arrangements with the employee’s direct supervisor.
Contribute to the support and implementation of the College Strategic Plan
Participate in Warner Pacific College professional development opportunities and community events.
Adhere to College policies and procedures.
Demonstrate a commitment to a Christian liberal arts education by upholding the mission of the College and abiding by the Employment Standards and Lifestyle Agreement.
Exhibit commitment to inclusiveness and sensitivity in areas of national origin, ethnicity, culture, gender, and disabilities.
Perform other duties as assigned.
Experience working in a leadership position in a higher education environment
Master degree from an accredited higher education institution.
Experience working with diverse populations.
Committed to the transformational value of higher education.
Ability to promote the values of higher education in interactions with students.
Possess a high degree of empathy and customer service experience.
Team player with interpersonal strengths.
Deep desire to help others achieve educational and professional goals.
Persuasive and diplomatic in working with individuals and small groups.
Ability to communicate effectively in oral and written communication.
Demonstrated ability to efficiently and effectively solve problems and initiate and implement projects independently.
Ability to work effectively and meet deadlines in a varied-paced or fast-paced environment.
Demonstrated ability to manage time and priorities.
Demonstrated capacity for organizational/systems thinking.
Ability to handle interruptions.
Proficient in computer programs including Windows, Outlook, Word and Excel.
Ability to work some evenings and occasional weekends in addition to normal office hours of 8 a.m. to 5 p.m. Monday-Friday.
Academic advising experience.
Spanish language skills.
Experience with Moodle or other Learning Management System.
Experience working with diverse college students.
Teaching experience in a higher education environment.
Experienced in conflict management and resolution.
Experience mentoring and coaching college students.
Leadership and management experience.
About Warner Pacific College
Warner Pacific College is an urban Christian Liberal Arts college located in Portland Oregon and is dedicated to providing students from diverse backgrounds an education that prepares them for the spiritual, moral, social, vocational and technological challenges of the 21st century.